How to find mails with attachment in Outlook

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Microsoft Office outlook is an excellent application for checking mails from multiple accounts.  With mails we do get lot of attachments also. So the next question is how do you search any attachment in Outlook ?

There are two ways of doing it. One is the inbuilt feature and another is a software that lets you manage and find attachment in a cleaner fashion. I used Outlook 2007.

Outlook comes with predefined set of Search folders out of which one is Mail with attachments. You can find it under File > New > Search Folder > Select Search Folder > Mail with attachments.

Outlook Search Mail with Attachment

Outlook Search Mail with Attachment

Select this and the Account in which you would like to find attachments.  As soon as you hit OK, Outlook gives you results in which you get all the mails with attachment. Works Good.

With Attachment Results

With Attachment Results

But we do have one small problem here. Though it lists all the mails with attachment it doesn’t list you the attachment name along with it. So we need to open each and every mail and then save it. Moreover I cannot combine two different accounts also.  Those are two many steps and this is where Outlook Attachment View, a free software, that lists all the attachment from your outlook profile in one go.

List of all attachment in an Outlook Profile

List of all attachment in an Outlook Profile

This works fine if you are just concerned about finding an attachment and not the mail.  This is why we still need the first method of search which comes along with Outlook.

Sometimes you remember the mail than attachment name. If you really remember attachment name the software can do magic for you but if you remember mail more Outlook is the right way.  Moreover Outlook attachment view ( the software ) cannot open the mail right from there so I will have to eventually go back to outlook to find particular mail.

Both of the ways are good but in depends in which situation you are in. I will suggest you to keep Outlook Attachment view handy just in case if you need it.



A Professional Tech blogger, Editor and Writer who talks about solving day to day problems of people who use computer. His expertise are in Windows 7, Microsoft Office, Software, Mobile Apps and Video Posts. You can find Ashish on , and .

4 Comments to How to find mails with attachment in Outlook

  1. But is this not a bit laborious, if you have to search every few minutes, for example at work?

    I think it´s better to use a search tool like Lookeen. You only write the word, name, (..) in the search-line and you have your result within under 1 second.

    -Dan-

  2. Wow, just moved from Eudora5.1 (was published in the XXth century) with which searching attachment names was a breeze. And now I understand there is no simple way to do this with Outlook 2007. It’s…stunning.

    • SUCCESS!!
      Looks like this is addressed but not well documented in Outlook 2010 and Outlook 2013. the “hasattachments:” search criteria is usually said to take yes, no, true, false… but it also takes portions of attachment names, including the extension.
      In the search entry box at the top of outlook enter:
      “received:7/25/2013 hasattachments:xls” ->> returns excel attachments (.xls or .xlsx ) received on that day
      “received:7/25/2013 hasattachments:rep” ->> returns attachments with the “rep” anywhere in the name
      outlook 2013 even highlights that portion of the attachment name
      “received:7/25/2013 hasattachments:(port 06) ->> returns attachments named “CustomReport 062013.xlsx”

      wish this were better documented

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