Once I had a problem with my office computer, and IT admin had to do a complete re-installation. The most I was considered was about Outlook. I had a lot of email rules, server settings, etc. which takes a lot of time to configure. I had no worries about my mail because I already had located them to different drives, so even if the format the primary drive, I didnt had a problem. When I told this to my System guy, he gave a fantastic solution. It takes two seconds to instantly Backup and Restore Office Outlook settings.
Instantly Backup and Restore Office Outlook settings
The solution uses backup and restore of a set of registry keys. So you will need admin permission to complete this.
- Open Run prompt, type regedit, and hit the Enter Key. It will open the Registry editor.
- Earlier versions of Outlook: HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles
- Office 365/Office 2019: Computer\HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles\Outlook
- Under profiles, you would see the name as Outlook or the profile name which you had created for your mail in Outlook.
- Right-click on the profile name, which in my case was Outlook, and say click export.
- Make sure to save it in a location that is outside the computer. You can save on a network drive or send it over an email.
- Post-installation, and before running Outlook, first, run this file.
- Its a registry key. Windows will automatically merge it with the existing key as soon as you run it.
Now open Office Outlook. It will be prompt to choose the profile. If you had only one profile, make sure to set it as default, so you are not prompted every time you open Outlook.
That’s it. Now all I needed was to authenticate with an email account password, and everything was running smooth. Since my path to the PST or OST files remained the same.
You don’t need any software or any add-on for doing your backup. It’s a one-click solution for backup and restore of every configuration, mail rules, PST locations, etc. So next time you do a system format, use these steps to backup your Microsoft Office Outlook.