How to Auto Send an Email for an Event in Windows

If you are running programs that trigger an event and want to get a notification evetime they are executed, then this post will help you do that. The built-in task scheduler allows you to run tasks and then, based on that, even send an email using scripts. This guide will delve into the how-tos of setting up this automated system, eliminating the need for manual intervention, and ensuring that essential notifications related to system events reach the right people at the right time.

How to Auto Send an Email for an Event in Windows

To get started, you must utilize the Task Scheduler in Windows. This built-in tool allows you to automate tasks on a predetermined schedule and is perfect for sending automated emails.

To use Task Scheduler for scheduling an auto-send email, follow these steps:

1. Open the Task Scheduler application on your computer.
2. Click on Create Basic Task and give your task a name and description, then click Next.
3. Choose when you want the task to start. You can schedule the email to send once, daily, weekly, or monthly.
4. In the Action section, choose Start a Program.
5. In the Program/script box, enter the location of your email-sending script. If you’re using a batch file, enter the location of the batch file.
6. Finish the setup by clicking Finish.

PowerShell Script to Send Email

You can use PowerShell, a powerful scripting tool in Windows, to send an email. Here is an example of a basic email-sending script using SMTP (Simple Mail Transfer Protocol).

Please replace “smtpServer”, “emailFrom”, “emailTo”, “subject”, “body”, “smtpUser” and “smtpPassword” with your actual SMTP server details, sender email, recipient email, email subject, email body, SMTP username, and SMTP password.

#SMTP server name
$smtpServer = "smtp.example.com"

#Creating a Mail object
$mail = New-Object System.Net.Mail.MailMessage

#Creating SMTP server object
$smtp = New-Object System.Net.Mail.SmtpClient($smtpServer)

#Email structure
$mail.From = "[email protected]"
$mail.To.Add("[email protected]")
$mail.Subject = "Test Email"
$mail.Body = "This is a Test Email sent via PowerShell"

#SMTP server credentials
$smtp.Credentials = New-Object System.Net.NetworkCredential("[email protected]", "smtpPassword");

#Sending email
$smtp.Send($mail)

Save this script as a .ps1 file (for example, sendEvenEmail.ps1), and you can run it using PowerShell or Windows Terminal.

Note:

1. You need appropriate permissions to send emails from the account you mention.
2. Make sure your SMTP server allows sending emails using the script.
3. Be careful with your SMTP username and password; keep them secure.
4. This fundamental script does not include error handling and other more complex features.

This simple method may not be suitable for all scenarios, but it provides a basic example of how you can automate sending emails using a script in Windows. If your use case is more complex, you might need to incorporate more features or use a more robust solution.

Conclusion:

Email notifications are essential for IT departments to monitor and manage various events in a Windows environment. Automated emails sent out in response to specific events can help the IT department in several ways, including Alerts and Notification, Performance Monitoring, Security Monitoring, Audit and Compliance, Scheduled Tasks, and User Communication: