How to add handwritten signature in Office Word Document

handwritten signature in Office Word DocumentMany a time you need to ask for a handwritten signature and if you are using  Microsoft Office Word you can use the Signature Line feature. This tool is available under Insert > Signature Line which is at the corner of the ribbon menu. This signature feature also lets the third party signature plugin to be used in Office Word. In this post, I will share how you can add handwritten signature in Office Word Document.

How to add handwritten signature in Office Word Document

There are two simple steps here.

  • Create a signature either by scanning an actual signature or use Draw tool.
  • Insert using Signature Line.

Create a signature either by scanning an actual signature or use Draw tool.

Before digitally signing a document,  you will need to have your signature file ready. You can have it scanned and save it as PNG file. The format makes sure that the background is clear. When you insert a PNG file in the document it looks like you have signed it actually. You can also use the Crop image tool in Word to cut out signature part of an already existing document.

Add handwritten signature using Signature Line.

  • Select an area where you want the signature box to appear. On ribbon menu > insert > Signature. Click ok to continue.
  • You will see a screen below which you can call it as Signature Creating tool. This tool asks you for the names and position of the person who is going to sign.

Create Signature Box in Word

Once done you should see the signature area is ready. To sign you can double-click on it and browse to select the signature image you scanned. Also, note that date is recorded when you sign and it appears on the top right of the box.

Signature Box in Word 2010

  • It is also possible to sign a document by typing in. Since this is a digital record it still can be used. The signature process makes a record of the username who signed the document. So make sure to use your account before signing in.
  • As soon as you complete this, you will see that Word Document will finalize the document. This is to make sure no editing is done after this. However, if you still edit the document, the signature is removed.

Signature Removed when Editing

Once created, you should be able to reuse it to sign documents quickly.

Related: Type in your handwriting by creating True Type Fonts out of your handwriting


  1. You may want to think about not using your real signature for public documents. Reason? If someone is trying to fake your identity, it’s pretty useful to have a digital copy of your signature to hand.

    I have my real signature for credit cards and cheques, and a much more readable one for electronic documents!


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