How to Change a Printer Status to Online

Once one has added either a networked or a USB printer to your Windows PC, one can usually begin sending documents to print. Though, on occasions, the print command may create an error on the Printer and take it offline, which will then result in future jobs from printing being stopped. To take down this issue, one needs to change the Printer’s settings from offline to online. In this post, I will guide you on how to change a printer status online.

How to Change a Printer Status to Online

While keeping the Printer set to offline may have some advantages, there could be certain instances wherein keeping the Printer online at the moment may be necessary. Here’s a list of the methods which could be done to turn the printer back online.

  1. Plug the Printer Back In
  2. Change Printer Status
  3. Troubleshoot Printer
  4. Reset the Printer

Clearing the print queue and checking the status after following each method could result in letting you know whether it’s back online.

1] Plug the Printer Back In

Please switch off the power source, plug out the power adapter and the USB cable from the Printer, let it stay idle for a minute, and plug it back in. Loose connections may be the issue where Windows may not be able to detect the Printer and turn its status to offline.

However, if the connections are all right, keeping the Printer plugged in and idle for some time may put a few printers into sleep/power-saving mode, replugging the power cable may turn out to be the simplest solution to the problem.

2] Change Printer’s Status to Online

For any reason that might have occurred, your Printer may have gone offline, or you might have turned it accidentally. Here’s how to turn it back to Online using the Settings Panel.

Change Printer Status Online

  • Open the Settings Panel in Windows 10 (Win+I)
  • Navigate to Devices -> Printers and Scanners. Under the same menu, search for your Printer, select it and choose the Open Queue button.
  • In the print queue window, from the top navigation bar, Under the Printer options menu, you’ll find an option with Use Printer Offline turned on. Click on it to bring the Printer back to the Online state.
  • Give the confirmation from the pop-up that appears on the screen, and you’re good to go.

3] Troubleshoot Printer

Windows comes with a variety of handful tools built-in, such as a Troubleshooter, which could quickly fix a lot of common issues. Here’s how to use the troubleshooter to turn the status back online.

Printer Troubleshooter Windows

  • Open the Settings Panel in Windows 10 (Win+I)
  • Navigate to Update and Security -> Troubleshoot -> Additional Troubleshooters.
  • Here, find the Printer Troubleshooter, select it and click on the Run Troubleshooter button.
  • Wait for Windows to find the issue and resolve it, and then you’re ready to print.

4] Reset the Printer

Removing the Printer’s drivers and re-installing then could solve a lot of common issues. If none of the above methods has turned out to be working in your scenario, do give this a shot.

Remove Printer Windows 10

  • Firstly, unplug the printers USB cable from the PC.
  • Open the Settings Panel in Windows 10 (Win + I)
  • Head over to Devices -> Printers and Scanners. Under the same menu, search for your Printer, select it and choose the Remove Device button.
  • It shall remove the Printer entirely from your device, now plug the device back in and wait for Windows to install the required drivers automatically.

Sometimes when you install or update the printer driver, it does not work correctly for some reason, and the only way is to remove the printer driver, which was installed before and install fresh. To do that, there are one or two ways, depending on which works for you nicely. Read more to know in detail on How to remove the Printer’s Drivers entirely and then download the Printer Driver it on Windows 10/8/7.

I hope this post was useful, and you were able to change the Printer’s status back to online. With that said, Do you prefer keeping your Printer offline? If yes, why? Do drop a comment down below.

A long-standing Windows fan, Photographer, and Tech Enthusiast who loves to write about Smartphones and Technology.

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