How to Hide / Remove Gmail Label Folders using IMAP and Outlook 2007 / 2010

Using IMAP and Oultook cold be the best way to read mails as its a synchronized or call it as both ways. You change in outlook and it gets reflected on your Gmail account or vice versa. I started using Outlook 2007 and Gmail IMAP service like 2 days back. The most irritating part I found was All the labels also get listed along with the default folders of Gmail ( Inbox, sent etc ).

Now in case you have lot of labels the folder list on the left navigation panel becomes too long. For me I don’t search labels all the time even if they are listed there its useless for me. So this is what I did to remove or you can say hide of those Labels to show in my outlook 2007.

  • Tools -> Account Settings -> (your Gmail account) -> Change -> More Settings -> Advanced
  • Set Root Folder Path to “[Gmail]” without the quotes .
  • If you are set to work offline,  get online first and then right click on Gmail Folder
  • Click on Update IMAP folders.
  • Now you will the list of folders gets reduced to All Mail, Inbox,Starred, Inbox i.e Now you see only standard Gmail Folders.

Here is an example of my 2 Gmail accounts one with and one without root folder settings. This way I am able to remove the gmail labels from outlook folder list. However there is one drawbacks in case you want labels it wont show up. I am working on this so I can only see particular folders only.


About Ashish Mohta

A Professional Tech blogger, Editor and Writer who talks about solving day to day problems of people who use computer. His expertise are in Windows 7, Microsoft Office, Software, Mobile Apps and Video Posts.

3 comments

  1. To get around this, I just make all my labels “sublabels”. Just insert a forward slash / (with some consistent character in front) and when the sync occurs Outlook interprets the labels are being folders beneath the / and name.

    Is that confusing? Just call your labels “A/John”, “A/Sally” and so on. In Outlook John and Sally will be folders nested below “A”.

  2. This is great info. I was pulling my hair out because the starred items were showing 3 times in my outlook task list. Unflagging 1 removed the star but didn’t remove the rest from the list either. As soon as I made the change mentioned above it was working as I wanted it too.

    Thanks.

  3. The question I have relates to GMAIL, IMAP and the display of folders. It appears that each GMAIL (or IMAP) account creates a different PST file.

    I would like the GMAIL accounts all to use the same PST file.
    Is this possible and if so does anyone know how to do it???

    Thanks a mint
    Karen

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