How to Take Screenshots in Word, Excel, PowerPoint

While creating a document in Word, a PowerPoint presentation, or Excel, you might find an image you would like to insert. We mostly use the Windows Snipping Tool or other third-party screen-capture software to take screenshots on PCs. But, using Microsoft Office’s built-in screenshot feature should be much simpler if you want to insert a screenshot of the computer screen into a document. In this post, we will share how to take screenshots in Word, Excel, and PowerPoint.

How to Take Screenshots in Word, Excel, PowerPoint

How to Take Screenshots in Word, Excel, PowerPoint

Taking screenshots for Microsoft Office tools like Word, Excel, and PowerPoint is almost the same. You won’t need to copy and paste a screenshot from another location into the document because the image you took is instantly inserted as a screenshot or screen clipping.

Microsoft Office includes a fantastic built-in screen capture tool that makes it simple to take and attach screenshots of the currently open windows into a document.

Here is how to take a screenshot using Microsoft Office tools:

  • Open a Word or an Excel document and navigate to the Insert tab. Inside the Illustration box, you will find the Screenshot option.

Choose Screenshot From Insert Tab in a Word Document

Take Screenshots via Excel

Note: In a PowerPoint document, you can click the Insert tab, and in the Images group, you can find the Screenshot button.

Take Screenshots via PowerPoint

  • When you click on the Screenshot option, it will display thumbnails of the open windows under Available Windows. Click the thumbnail image of a window to insert a screenshot of the entire window into your document.
  • Click Screen Clipping to add a portion of the first window displayed in the Available Windows gallery. When the screen turns white, and the pointer changes to a cross, hold down the left mouse button while dragging to select the area of the screen you wish to add.

Note: If you have several windows open, click the window you wish to take a screenshot of first. This will raise that window to the top spot in the gallery of Available Windows.

For instance, to copy a portion of a web page’s screen and paste it into a Word document, first, click the web page’s screen. Then, go directly to your Word document and select Screenshot. You can click Screen Clipping to choose a section of the web page screen, which will be the first window in the Available Windows gallery.

  • The window or section of the screen that you chose is automatically added to your document. The tools on the Picture Tools page in Format can be used to edit and modify the screenshot.


So, it is as simple as that! You do not have to go through the pain of going to external screen-shot apps to insert the screenshots into an Office document. You have to look for the Screenshot button in the Insert tab of the Office document and take the required screenshot quickly.

How to Take a Screenshot of an Office Document?

To take a selective screenshot on your Windows computer, you can use the key combination “Windows + Shift + S”. When you press these keys, your screen will appear grayed out, and your mouse cursor will change to a crosshair cursor. This indicates that you can now click and drag your cursor to select the area of your screen you want to capture.

Once you’ve selected the desired area, release the mouse button to capture it. The screenshot will be copied to your clipboard, and you can paste it into an image editing program or other application. This method allows you to easily capture a specific part of your screen without capturing the entire screen, which can be helpful for various purposes.

How to Insert Video Clipping in Microsoft Excel. Please Write in Paragraph Format

To add a video clip to your Excel spreadsheet, open your spreadsheet, click on the Insert tab, then the Video button in the Media section. Choose your video file, select the playback options, and click OK. You can then resize and position the video as needed. Remember to save your spreadsheet to ensure the video clip is included.


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