PC Place has come out with an excellent idea of using Query Builder which is one of the hidden feature in Outlook . Here is an detailed post on how you can use it.
First thing First, add Query builder to Outlook :
- Run regedit in your run command. Win + R
- Navigate to HKEY_CURRENT_USER\ Software\Microsoft\Ofﬁce\
- If you have Outlook 2007 navigate to 12.0 folder
- Right click on Outlook and Add a new key. Name it as QueryBuilder
- Exit Registry editor.
If you havent open Outlook, just run it or else close and start it again. Move to tools ? Instant Search > Advanced find option
In Advanced Search you would find couple of tabs including Advanced and Query Builder. If you take a look at Advanced Tab it allows you to create only single condition search but with Query Builder you can combine 2 types of conditions with AND or OR condition.
After you had created it, the new search can be saved as search folder. These search are similar to search folders which we can also create in Windows 7. They are like always live and whenever you create them it finds the latest thing which matches the conditions.
Done this you can close it and then you move to your Mail account and right under mail account you can see Search folders. Under that the new folder which you created using Query Builder as explained in the image above.
So now done this if you are wondering where we can use it, its pretty simple. Concept of search folders is not to make you enter search criteria again and again. Just create once based on which you filter your mails daily and this is where exactly you can use it.
Hats off to Prasanth Chandra which found this and explained to everybody.